Editing Course Section Offerings


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How to Edit Course Section Offerings

  • All section edits should be submitted on the refreshable Departmental Offerings spreadsheet. We recommend saving the document to your desktop for easy access. Every time you refresh, the most current information will be pulled from Colleague and displayed in the spreadsheet.

  • Make any needed edits to the offerings in the spreadsheet. Your changes must be displayed in a different color or highlighted to make edits easily identified. To add new course sections, add the new course section at the bottom of the spreadsheet, being sure to mark the entire row a different color or highlight the entire row. To cancel a section already listed make the entire row red and use the strikethrough font. Again, we need requests to be very evident and easily understood. Once completed, save and send the spreadsheet to your college dean who will forward it to us for processing.


  • All course sections must adhere to the University's grid rules.

  • The Departmental Offerings spreadsheets can only be refreshed one term at a time. Some departments will need to review several summer terms, so be sure to refresh the spreadsheet for any terms that apply to your area.

  • Late room changes can be sent directly to the Office of the Registrar at regscans@uarts.edu

  • Course section additions, cancellations and faculty changes must be submitted to your dean’s office for approval. The dean's offices forward the changes to us.

  • Once registration begins, day and time changes must be approved by your dean’s office. Your department will be responsible for helping registered students resolve any conflicts resulting from late changes.

  • Any questions can be directed to Shawn Green at 215-717-6424 or shgreen@uarts.edu

How to Refresh & Read the Spreadsheet

  • Once you open the document, you will want to refresh it. Click on “Data” from the menu bar at the top of the screen and then select “Refresh”. You will be prompted for the term and your Department Code. The most up-to-date information will be pulled from Colleague and displayed on the spreadsheet.

What does each column mean?

  • SectionID This is a computer generated number assigned to a specific course section. You can ignore this, but please do not delete or change these numbers as they make the date entry work much easier for us in the Office of the Registrar.

  • Term The term/semester each section is running in.

  • SecName This is the course and section number. You cannot change a course and section number!

  • Cap This is the capacity set for each section. Make sure that correct capacity for each section is listed.

  • Enr This reports the number of students currently enrolled in a section. Once registration begins you can use this report to accurately track the number of students enrolled in each section.

  • Faculty This shows the last name of the faculty member listed as teaching the section.

  • Title This shows the name of the course. Please note that aside from Special Studies courses (whose topics change each semester) you cannot change the name of a course section. Title changes would have to be made to the course itself by submitting the appropriate UCAP Course Change documentation.

  • Days This shows which day(s) of the week a course section meets. (M=Monday, T=Tuesday, W=Wednesday, TH=Thursday, F=Friday, S=Saturday, SU=Sunday)

  • Start This shows the time that the course section starts on the day(s) listed on the H column.

  • End This shows the time that the course section ends on the day(s) listed on the H column.

  • Bldg This shows the building in which the course section meets on the day(s) and times listed in column H, I and J. (333=Anderson, Terr=Terra, YMHA=Gershman, DHH=Hamilton Hall, Bank=Arts Bank)

  • Room This shows the room of the previously listed building that the course section meets in.

  • Dept This shows the two-letter code of the course section’s offering department.

  • Credits This shows the amount of credits each course section is being offered for. If a range is shown (1.5-3.0, for instance) it means that it is a variable credit course and the students can pick how many credits they want to take the class for. Please note that aside from Special Studies courses, you cannot change the amount of credits a section is running for. Credit changes would have to be made to the course itself by submitting the appropriate UCAP Course Change documentation.

  • Inst This shows the instruction method of the course section (LEC=Lecture, STU=Studio). Please note that you cannot change the instruction method of a course section. This change would have to be made to the course itself by submitting the appropriate UCAP Course Change documentation.

  • Hrs This shows the contact hours of a course section. Please note that like the credit count, you cannot change the amount of contact hours a section is running for. Contact hour changes would have to be made to the course itself by submitting the appropriate UCAP Course Change documentation.

Grid Rules

As decided by the Grid Committee, the following rules must be observed when planning your departmental offerings. Your College Deans as well as the Office of the Registrar will be monitoring to ensure that your department follows these guidelines.

 
Rule
 Undergraduate Course
Sections
 Graduate Course Sections
No classes are to be scheduled at Wednesday, 11:30-12:50. This block is reserved for meetings and special events. X X
No required freshmen studio courses and no freshmen level Liberal Arts courses should be scheduled at Wednesday, 4:00-6:50 PM.  
Studio courses should not be scheduled at Thursday, 4:00-6:50 PM. This time is reserved for 200-400 level Liberal Arts courses. X  
All courses must BEGIN at either 8:30 AM, 10:00 AM, 11:30 AM, 1:00 PM, 2:30 PM, 4:00 PM, 5:30 PM, or 7:00 PM; OR they must END at either 9:50 AM, 11:20 AM, 12:50 PM, 2:20 PM, 3:50 PM, 5:20 PM, or 6:50 PM. X X
Courses that meet more than once a week must meet at the same time on all days. X  
Courses that meet twice a week must be scheduled on Monday/Thursday or Tuesday/Friday X  
Courses that meet three times a week must be scheduled on Monday/Wednesday/Thursday or Tuesday/Wednesday/Friday X