Deciphering the Degree Audit


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The Degree Audit is a document produced by the University’s student information system, Datatel's Colleague. It shows the requirements for your academic program, as outlined in the UArts Course Catalogue for the year you were admitted, and your progress toward completing those requirements. The audit shows both courses transferred in from other institutions and courses completed at UArts, including grades and GPA.

Students are encouraged to review their Degree Audit online via WebAdvisor | MyUArts Record (Click here for instructions), by logging into the UArts Portal. The Degree Audit is the primary tool used during advising and in preparing for graduation.

Components of the Degree Audit

Student Information Section

  • Program: The academic program and major

  • Catalogue: The catalogue year a student was admitted and the catalogue to which all questions regarding program requirements will be referred.

  • Ant Completion Date: This date is not required. Some students may finish earlier or later. It is dependent on each student’s academic pace.

  • Advisor: The student’s faculty advisor.

  • Transfer Credits Awarded: The total number of transfer credits for which a student has petitioned. Students must submit final transcripts from institutions for which they are requesting credit.

    • Transfer credits with a grade of “Z” are outstanding. The petition for transfer credits has been received, however, the Office of the Registrar has not received a final transcript indicating grade earned from the institution the credit is being transferred from.
    • Transfer credits with a grade of “T” are final and have been applied towards degree progress.

Program Summary

  • Status: Your status will show “In Progress” once you have started the program requirements. When all requirements have been completed, the status will show “Complete”. Once registered for your final semester, the status should show “Pending – Anticipated Complete.”

  • Institutional Credits: The number of credits you are required to complete at UArts (residency requirement).

    • Required: Lists the minimum number of credits that must be completed at UArts.
    • Current Earned: Number of credits you have earned at UArts. Take particular notice of this area when considering taking courses at another institution, verifying the completion of required credits, or taking CLEP exams.
    • Current Remaining: The minimum number of institutional credits (in residence) remaining.
    • Anticipated Additional: The number of credits you are enrolled in which have not yet been graded.
    • Anticipated Remaining: The number of institutional credits (in residence) remaining.

  • Institutional GPA

    • Current Earned: Your cumulative GPA.
    • Current Remaining: “Met” will appear in this column if your GPA satisfies this requirement.

  • Overall Credits: The total number of credits (both transfer and institutional) required to complete the academic program.

    • Current Earned: The number of credits earned at UArts or transferred in from other institutions. Take particular notice of this area when considering taking courses at another institution, verifying the completion of required hours, or taking CLEP exams.
    • Current Remaining: The number of credits you have left to earn.
    • Anticipated Additional: The number of credits you are enrolled in which have not been graded.
    • Anticipated Remaining: The numbers of credits remaining to complete the program, assuming you successfully complete all of the courses in which you are enrolled that have not been graded.

  • Overall GPA: Required minimum cumulative GPA.

    • Required: Required minimum cumulative GPA
    • Current Earned: Your cumulative GPA. “Met” will appear under the “Remaining” column if your GPA satisfies this requirement.
    • Current Remaining: “Met” will appear in this column if your GPA satisfies this requirement.

Program Requirements

  • Statuses: Requirement statuses alert a student if a requirement has been completed, is pending completion of unfinished activity, or has not been started. Each course in the academic program is listed under the appropriate category on the audit. When a student completes a course or program requirement, the audit shows that the requirement has been completed.


  • Other Courses: Courses that do not to satisfy program requirements will appear at the bottom of the audit under “Other Courses.” This includes courses that do not meet minimum GPA requirements, courses withdrawn from, and courses that do not fulfill degree requirements.


  • Course Substitutions: Any course requirement waived by a department must be approved by a student's school or department chair. Once an approved Course Substitution Form has been submitted to and processed by the Office of the Registrar it will appear on the audit in the appropriate requirement block. Substitutions appear in red text, at the top of a requirement block.


  • Notes: The key explaining the meaning of these codes can be found at the bottom of the degree audit