Self Service Update and Feature Log

Faculty Module Now Available!

posted Jan 16, 2018, 12:24 PM by Savoia, Rosemary   [ updated Jan 16, 2018, 12:46 PM ]

Colleague Self Service
now includes the Faculty module for photographic class rosters, simplified grading, and more!

To log in:
  1. Bookmark the login to Colleague Self Service
  2. or log into the Portal and access via the Popular University Applications menu in the left sidebar (currently titled Student Self Service)
  3. Enter the Faculty module

Choose a course section from the list:

Features and Options:

  • Roster
    • Provides a photographic roster of students enrolled in a section
    • Email your entire section at once via the Email All link (found on the left side of the roster)
    • Please note: At this time, the roster only updates nightly
      • registration activity that occurs during one day will not be reflected on the roster until the following day
      • a change request has been submitted to the software vendor to fix this weakness
  • Attendance
    • Unlike Roster, this section is dynamic and immediately reflects registration changes
    • The University of the Arts does not require faculty to track attendance
    • Faculty may choose to use this feature at their discretion
    • Attendance cannot be recorded in advance prior to the first meeting date
  • Grading
    • Unlike Roster, this section is dynamic and immediately reflects registration changes
    • Spring 2018 grading will be available in the new Faculty module along with the old system
    • Instructions will be provided when grading opens for Spring 2018
  • Books
    • This feature is not currently supported
  • Permissions
    • This feature is not currently supported
[Version circa 2018 January]

Download Your Schedule to Your Calendar!

posted Aug 25, 2017, 9:42 AM by Savoia, Rosemary   [ updated Nov 21, 2017, 8:25 AM ]

To best stay on top of your class schedule, you can download your schedule directly to your mobile device calendar or to your Google Apps calendar to then syn with your mobile device! Once your schedule is added, you can set alerts a reminders and even add travel time so you're never late! 

To avoid having to delete existing appointments and start over, wait until your schedule is finalized before downloadingOnce you have registered for your courses, the Save to iCal button will be enabled. 

Option 1: From your mobile device, while viewing the Plan & Schedule page, rotate your phone to landscape to view additional options, including the Save to iCal button. Click this button and continue through the prompts on your mobile device, which many vary by operating system.

Option 2:From your computer, while viewing the Plan & Schedule page, click the Save to iCal button, which exports a file that is compatible with far more than Apple’s iCalendar application - import into one of many applications across operating systems.

1. Google Calendar - Using the drop-down arrow next to Other Calendars, click Import Calendar

2. Outlook - Drag the .ics file into an open calendar window. On a PC, you can also choose Import and Export in Calendars and follow the wizard.

User Customization - Default Landing Page

posted Apr 10, 2017, 12:59 PM by Savoia, Rosemary   [ updated Apr 10, 2017, 1:04 PM ]

All users in Student Self Service now have the ability to customize exactly which page from which module will display upon login. 

Typically, the default landing page is the list of modules available to a particular user depending on their role:

Instead, you can bypass this screen to enter the module used most often and instead load a specific page every time that you log into SSS. For example, Advisors can choose to go straight to Advising Overview, which brings up the list of advisees and the search bar to find students. Or students can choose Plan & Schedule to always load the calendar view to see their schedule or plan for next semester at every login.

Choose Account Preferences from the user menu (click on your name in the top right corner), select a new Default Landing Page, and then click Save.

[Version 2.14 circa 2017 April - All modules]

Links to University Catalogue and Forms

posted Apr 10, 2017, 12:45 PM by Savoia, Rosemary   [ updated Nov 21, 2017, 8:24 AM ]

Students can now navigate directly from Student Planning to the University Catalogue as well as to the Student Forms and Requests page on the Portal! These links have been added to the Student Planning breadcrumbs menu along the top of the page as well as the Student Planning menu in the sidebar:


[Version 2.14 circa 2017 April - Student Planning module]

New Module - Grades

posted Apr 10, 2017, 12:37 PM by Savoia, Rosemary   [ updated Apr 10, 2017, 12:38 PM ]

In addition to finding grades on the Progress page as well as in the Timeline view (found under Plan & Schedule in Student Planning), students may now view their grades from the new Grades module on the loading page:

You can also navigate to this section while inside the Student Planning module from the sidebar menu under Academics:

In the Advising module, this feature has been added as another tab in each advisee's record:

[Version 2.14 circa 2017 April - Student Planning module; Advising module]

Advisor Emails for Advisee Requesting Review

posted Apr 5, 2016, 8:32 AM by Savoia, Rosemary   [ updated Apr 5, 2016, 9:05 AM ]

A student can request a review of their plan by their advisor from the Advisor tab under Plan & Schedule:

Pre-existing features in the Advising module include an icon  next to the Advisee's name and a notification for the Advisor upon login:

Now with the most recent update, finally, this "Request Review" button will also trigger an email to your Advisor about your request!

[Version circa 2016 March - Student Planning module; Advising module]

Navigation Redesign - Student Planning

posted Mar 25, 2016, 2:18 PM by Savoia, Rosemary   [ updated Apr 5, 2016, 9:05 AM ]

The Self Service module's navigation system has been redesigned.

The Tab system of organizing pages has been replaced in Student Planning with a breadcrumbs menu. The Academics menu will allow you to switch between the Student Planning and Graduation modules. In the Student Planning module, the Student Planning menu contains all of the same pages you are used to viewing as tabs along the top:

The redesign also includes the addition of a "hamburger menu" to match the design of the mobile version of Self Service:

Those using the Advising module will also have these new menus, but the Advising module itself has retained the tab system once you pull up a Student Record.

[Version circa 2016 March - Student Planning module; Advising module]

Graduation Application

posted Dec 10, 2015, 12:12 PM by Savoia, Rosemary   [ updated Apr 10, 2017, 9:28 AM ]

The process of petitioning to graduate has been removed from MyUArtsRecord and has been replaced with the new Graduation module in Self Service. The graduation application includes an opportunity to indicate your desire to participate in the commencement ceremony, gown size, number of commencement tickets, etc. 

Choose Graduation Overview after login and then proceed by clicking Apply for your program of study.

Once you apply to graduate, you cannot update your request. If changes are needed after your application has been submitted, such as requesting to change your anticipated graduation date, please email Adam Wichryk at

Appointment Times

posted Oct 23, 2015, 1:32 PM by Savoia, Rosemary   [ updated Nov 11, 2016, 6:47 AM ]

Your assigned appointment time for Registration will now be displayed within Self Service. In Student Planning, choose Plan & Schedule from the menu. For faculty and staff using the Advising module, click on the Course Plan tab. Advance to the upcoming term to see when you will be able to register for your planned courses.

[Version 2.9 circa 2015 October - Student Planning module; Advising module]

Waitlists Available for ALL Courses!

posted Oct 23, 2015, 9:49 AM by Savoia, Rosemary   [ updated Nov 22, 2016, 1:45 PM ]

When a course section reaches capacity, you can add yourself to the waitlist to reserve an
opportunity to register if another student drops!

To do so, click the Waitlist button - even if you registered via the Register All button! 
If you see a Drop Waitlist button, then you are on the waitlist! The yellow bar above will 
change from "Planned" to "Waitlisted."

Once a student enrolled in a closed section drops their registration, the first person
 on the list will be notified by email. If you are next on the list, you will have until midnight to log into 
Self Service and click Register to claim the seat before the next person on the list is
 given the opportunity to register. 

The process is automatic, so there can be no exceptions! You must move to the 
back of the waitlist if you forfeit your opportunity to claim the open seat in the course 
section. Be sure to check your UArts email regularly if you have waitlisted a course!!

Pro Tip!Consider adding a filter in your email to flag messages containing "waitlist" to apply a specific label. You can use an app like IFTTT to text you 
when you receive an email with that label to ensure you don't miss your chance to register! 

[Version 2.9 circa 2015 October - Student Planning module; Advising module]

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