Self Service Update Log

Advisor Emails for Advisee Requesting Review

posted Apr 5, 2016, 8:32 AM by Savoia, Rosemary   [ updated Apr 5, 2016, 9:05 AM ]

A student can request a review of their plan by their advisor from the Advisor tab under Plan & Schedule:

Pre-existing features in the Advising module include an icon  next to the Advisee's name and a notification for the Advisor upon login:

Now with the most recent update, finally, this "Request Review" button will also trigger an email to your Advisor about your request!

[Version circa 2016 March - Student Planning module; Advising module]

Navigation Redesign - Student Planning

posted Mar 25, 2016, 2:18 PM by Savoia, Rosemary   [ updated Apr 5, 2016, 9:05 AM ]

The Self Service module's navigation system has been redesigned.

The Tab system of organizing pages has been replaced in Student Planning with a breadcrumbs menu. The Academics menu will allow you to switch between the Student Planning and Graduation modules. In the Student Planning module, the Student Planning menu contains all of the same pages you are used to viewing as tabs along the top:

The redesign also includes the addition of a "hamburger menu" to match the design of the mobile version of Self Service:

Those using the Advising module will also have these new menus, but the Advising module itself has retained the tab system once you pull up a Student Record.

[Version circa 2016 March - Student Planning module; Advising module]

Graduation Application

posted Dec 10, 2015, 12:12 PM by Savoia, Rosemary   [ updated Dec 10, 2015, 12:13 PM ]

The process of petitioning to graduate has been removed from MyUArtsRecord and has been replaced with the new Graduation tab in Self Service. The graduation application includes an opportunity to indicate your desire to participate in the commencement ceremony, gown size, number of commencement tickets, etc. 

Once you apply to graduate, you cannot update your request. If changes are needed after your application has been submitted, such as requesting to change your anticipated graduation date, please email Adam Wichryk at

Appointment Times

posted Oct 23, 2015, 1:32 PM by Savoia, Rosemary   [ updated Nov 11, 2016, 6:47 AM ]

Your assigned appointment time for Registration will now be displayed within Self Service. In Student Planning, choose Plan & Schedule from the menu. For faculty and staff using the Advising module, click on the Course Plan tab. Advance to the upcoming term to see when you will be able to register for your planned courses.

[Version 2.9 circa 2015 October - Student Planning module; Advising module]

Waitlists Available for ALL Courses!

posted Oct 23, 2015, 9:49 AM by Savoia, Rosemary   [ updated Nov 22, 2016, 1:45 PM ]

When a course section reaches capacity, you can add yourself to the waitlist to reserve an
opportunity to register if another student drops!

To do so, click the Waitlist button - even if you registered via the Register All button! 
If you see a Drop Waitlist button, then you are on the waitlist! The yellow bar above will 
change from "Planned" to "Waitlisted."

Once a student enrolled in a closed section drops their registration, the first person
 on the list will be notified by email. If you are next on the list, you will have until midnight to log into 
Self Service and click Register to claim the seat before the next person on the list is
 given the opportunity to register. 

The process is automatic, so there can be no exceptions! You must move to the 
back of the waitlist if you forfeit your opportunity to claim the open seat in the course 
section. Be sure to check your UArts email regularly if you have waitlisted a course!!

Pro Tip!Consider adding a filter in your email to flag messages containing "waitlist" to apply a specific label. You can use an app like IFTTT to text you 
when you receive an email with that label to ensure you don't miss your chance to register! 

[Version 2.9 circa 2015 October - Student Planning module; Advising module]

Progress Tab - Collapse Sections

posted Oct 23, 2015, 9:48 AM by Savoia, Rosemary   [ updated Oct 23, 2015, 10:22 AM ]

On the Progress tab, most requirement blocks that have been completed will now collapse by default to save space and make it clearer to find those blocks that do remain incomplete:

Sub-requirement blocks will also collapse by default to show only those courses from the list that were actually completed by the student:

You can then click Show Details to expand the block back to the full list of courses that could have fulfilled that requirement, but you will no longer need to sift through the entire list of courses not taken that are marked "Fulfilled" unless you choose to.

[Version 2.9 circa 2015 October - Student Planning module; Advising module]

Bug Fix - Progress Tab Matches Degree Audit

posted Oct 23, 2015, 9:47 AM by Savoia, Rosemary   [ updated Oct 23, 2015, 10:21 AM ]

Where previously the Progress tab did not accurately fulfill certain requirements with successfully completed coursework, you no longer need to compare to a Degree Audit to evaluate progress toward degree completion! If your program requires the same course be completed multiple times, you will finally see these fulfilled in the proper requirement blocks instead of with Free Electives in the Other Courses block at the bottom. 

Compare THPD 120 - Crew on the left incorrectly showing the Spring requirement unfulfilled vs. THPD 220 - Production Crew on the right accurately fulfilling both requirements:

[Version 2.9 circa 2015 October - Student Planning module]

User Profile

posted Oct 23, 2015, 9:45 AM by Savoia, Rosemary   [ updated Jun 9, 2016, 6:25 AM ]

The User Profile area introduced in version 2.6 of the Student Planning module has moved from a separate tab into menu selections under User Options:

Emergency Contact Information, while previously residing within the User Profile tab, is now a separate menu item. 

You will be required to periodically update your Emergency Contact information prior to being cleared for registration. Please complete this important step during Advising to avoid delays when your turn to register arrives! Until you complete this task, you will see the following alert and will be blocked from registration:

To remove this alert and clear yourself for registration:
  1. Choose Emergency Information from the User Options menu shown above
  2. If a contact is shown and it is correct, click Confirm
  3. If a contact is shown and it is out of date, click the pencil icon to edit
  4. If there are no contacts, click Add New Contact and then click Confirm

[Version 2.9 circa 2015 October - Student Planning module]

Bug Fix - Student Email Address

posted Oct 16, 2015, 11:30 AM by Savoia, Rosemary   [ updated Oct 23, 2015, 10:20 AM ]

The email address listed in Self Service is now displaying the correct UArts email address instead of personal email addresses used during the Admissions process.

[Version 2.6 circa 2015 April - Advising module; Student Planning module]

Protected and Unprotected Courses

posted Oct 16, 2015, 11:27 AM by Savoia, Rosemary   [ updated Oct 23, 2015, 10:20 AM ]

Advisors have the option of locking a course on a Student's plan for a specific term as a strong suggestion. This does not force the student to register, but they will not be able to remove the course from the plan or move it to a different term. 

Protections occur at the course level, you can't lock a specific section of a course on a plan. Protections are added on the Course Plan tab under the default List view where the advisor approvals occur.

[Version 2.6 circa 2015 April - Advising Module]

1-10 of 10